> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://kb.linkhms.com/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Assigning and Creating Users within a Department When managing your hospital staff within LinkHMS, you may need to assign or create users for different departments. The **Users** tab in the department management interface allows you to easily add, assign, or remove users in a few simple steps. ### Accessing the Users Tab * To start, navigate to the [Administration](https://app.linkhms.com/administration/departments) section of LinkHMS and select the desired department. [![](https://storage.crisp.chat/users/helpdesk/website/-/4/d/e/7/4de7b5fc087cf000/f448b9ef-25dd-4889-a1e5-26b7c5_1x7yx6.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232564865/e32dfa2a5f41a8858882fee9d4e3/Frame%2B50.png?expires=1746030600&signature=b46611e265c0c0917cf0f9450ea0ae27bc79912099128fad8a2a01ef4e53ce67&req=dSIkFMx4mYlZXPMW1HO4zQGsEalK0CN4nPvy5Lb1l6GGKtIiAgd2Y9JOb8tJ%0AOLOGYiu02O78YPxZMQI%3D%0A) * In the department view, click the **Users** tab. This will display all the users currently assigned to the department, along with their roles, contact details, and status. [![](https://storage.crisp.chat/users/helpdesk/website/-/d/9/7/7/d977caca3c2fb800/d6b301f1-6210-46e1-ac50-ace187_ju9dhk.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232565064/1f33b11ca61cbff544b3bee827ff/Frame+53.png?expires=1746030600&signature=c7dbaa07abbfb742e7b631450b514d5bd6f48bc494b593da5e8007891ca574bc&req=dSIkFMx4mIFZXfMW1HO4zaLH0oVLdF9ckCjiZuApZSHinvdW0GOov3uAoaXE%0AYkTWIjhZq%2B7m2tX3Pbc%3D%0A) #### Creating a New User in the Department: If the person you want to assign isn't listed, you can create a new user: * Click **Assign User** and then **Create New User** at the top of the window. [![](https://storage.crisp.chat/users/helpdesk/website/-/3/7/1/a/371a0b8ed49b9c00/8675cbc5-7e2d-42c6-b4c6-199407_icg693.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232565446/a49dcb5425173c37444941855914/Frame+54.png?expires=1746030600&signature=25fc20d063d1b5ff9ce30cc02e5b618cac283d12f9140bb69f5dd7d8185c2c09&req=dSIkFMx4mIVbX%2FMW1HO4zZqkAgxX9Yc%2FyujZqV3JeiIxvSxCl%2BaoFETEWA7f%0APbD0BdYkfVtWos6SRgo%3D%0A) * Fill in the user's information: [![](https://storage.crisp.chat/users/helpdesk/website/-/3/d/e/a/3deab99a286a8600/32ec5ffe-eb16-439a-881a-1debf6_dnbp99.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232565852/772c578b7c46b05c266737093f16/Empty.png?expires=1746030600&signature=ad279c9911c3259ffad6503247ee0603ff600398052ad5b66fd44bea6d899e80&req=dSIkFMx4mIlaW%2FMW1HO4zSgsoEcUtHUc6bBYHeg14H%2BQfSJr8k8yjGDAxvfY%0At6FweWslsK0e%2BPhdyRs%3D%0A) * Once the details are complete, click **Create**. The new user will be added to the department, and you will be billed for their inclusion in the next subscription cycle. [![](https://storage.crisp.chat/users/helpdesk/website/-/b/5/9/7/b5974e89e497a800/f33b8492-8f5b-4379-ba65-7b8591_1g60uv7.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232568407/2f27bc140c46c142aa971fdcd391/Frame+55.png?expires=1746030600&signature=12f9b8c06b6c1c3beb4e6a253d719b826b6aa69fdaf04097f581133d44b97dcc&req=dSIkFMx4lYVfXvMW1HO4zfzcxbvlYZkpHLOxC9rsIY90%2F%2FGhcCpk%2B7p6hv13%0API7muGaR2LW8OfyUnkc%3D%0A) ### Assigning an Existing User to a Department If you need to assign an existing user to the department: * Click the **Assign User** button at the top-right of the screen. [![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/1/d/4c1d8822404f6800/54ac7fde-79fa-4ba7-8585-20799f_161c3s7.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232568893/5d1ccfcb8773c27858e42a94f61a/Frame+54.png?expires=1746030600&signature=2b49e40815b7d93c64190ff9871fc66c22eb58f91d26def568308ce193b87e00&req=dSIkFMx4lYlWWvMW1HO4zXZOamcqFt2zWh2zPQFCK%2BMSHCPlcELV47IezjQs%0Axgidp4beNo6GpQjs7l4%3D%0A) * Once you’ve found the user you want to assign, click the checkbox next to their name. [![](https://storage.crisp.chat/users/helpdesk/website/-/3/4/a/9/34a944d6b510b000/b291d229-d2d5-4dea-a5da-d180ad_1vqls3u.png)](https://downloads.intercomcdn.com/i/o/awor49vy/1232570152/6f27a1514c45a95c83a333ddccca/Frame+56.png?expires=1746030600&signature=2a1d764b86a04d66180f596b1a313d2d843a9d8f1874c52b4de2392af2818dbb&req=dSIkFMx5nYBaW%2FMW1HO4zQWeoB7qV4RFYGGwxnywuUF59J%2B6BDerHlIdSKjE%0AL%2B%2FyRIvnNQ7ljEtpQ1g%3D%0A) * Click **Add Selected** to assign the chosen user(s) to the department. [![](https://downloads.intercomcdn.com/i/o/awor49vy/1232570369/657769dc4c2f70da2027e1bb13b0/Frame+57.png?expires=1746030600&signature=5b2ade9749a229e34ee99ec2722d1c8b823b8e28f87de6105abcff71b3bdde48&req=dSIkFMx5nYJZUPMW1HO4zfF8EjsDnO1yRgpxalyfxhl9LDJkx7Wif4bQouVP%0AUZ1kNIPqgUZsypPwsRU%3D%0A)](https://downloads.intercomcdn.com/i/o/awor49vy/1232570369/657769dc4c2f70da2027e1bb13b0/Frame+57.png?expires=1746030600&signature=5b2ade9749a229e34ee99ec2722d1c8b823b8e28f87de6105abcff71b3bdde48&req=dSIkFMx5nYJZUPMW1HO4zfF8EjsDnO1yRgpxalyfxhl9LDJkx7Wif4bQouVP%0AUZ1kNIPqgUZsypPwsRU%3D%0A) ### Deactivating and Editing Users from a Department To remove a user from the department: * Locate the user in the **Users** tab. [![](https://downloads.intercomcdn.com/i/o/awor49vy/1232571822/9fa83da48a42d83fcb559d3e9d1d/Frame+62.png?expires=1746030600&signature=e006276dc33f09174849a94e2579719de876ca63506735bb616e5ffbe41a3ac6&req=dSIkFMx5nIldW%2FMW1HO4zTO6EUZ4rRTq7%2BUkFj9gGYoQQwaONTV9VSc4uxrk%0AL35Aepr%2F0y7TPiEDjKs%3D%0A)](https://downloads.intercomcdn.com/i/o/awor49vy/1232571822/9fa83da48a42d83fcb559d3e9d1d/Frame+62.png?expires=1746030600&signature=e006276dc33f09174849a94e2579719de876ca63506735bb616e5ffbe41a3ac6&req=dSIkFMx5nIldW%2FMW1HO4zTO6EUZ4rRTq7%2BUkFj9gGYoQQwaONTV9VSc4uxrk%0AL35Aepr%2F0y7TPiEDjKs%3D%0A) * Click **the three dot menu** next to the user's entry. [![](https://downloads.intercomcdn.com/i/o/awor49vy/1232572025/552e2b0163cc53e9b4ca8069bf4f/Frame+58.png?expires=1746030600&signature=7d3b24283c9f5c0dc3f94ccf08752efaff4a25b2c57a4d07ed1b7160c64cb8ee&req=dSIkFMx5n4FdXPMW1HO4zSp64ixXq0pRQw5WGOJjY4zGk%2BDS%2BwmpmROrLSzm%0Api24d3wPQTeWNWo2QkY%3D%0A)](https://downloads.intercomcdn.com/i/o/awor49vy/1232572025/552e2b0163cc53e9b4ca8069bf4f/Frame+58.png?expires=1746030600&signature=7d3b24283c9f5c0dc3f94ccf08752efaff4a25b2c57a4d07ed1b7160c64cb8ee&req=dSIkFMx5n4FdXPMW1HO4zSp64ixXq0pRQw5WGOJjY4zGk%2BDS%2BwmpmROrLSzm%0Api24d3wPQTeWNWo2QkY%3D%0A) * Select **Edit** or **Deactivate** to unassign the user from the department. [![](https://downloads.intercomcdn.com/i/o/awor49vy/1232572164/6f5ec943ed10fe5a5b372a073033/Frame+59.png?expires=1746030600&signature=d16f4f58e2b2504eb1f12a8fbd54aa121409daa5cea0d56cfd018cd0c41e1b38&req=dSIkFMx5n4BZXfMW1HO4zcIWt2vNyz2M08%2FmJRNbEm6E3nSO53cFVzOeAy%2BA%0A08ySfL3YbaZy4WWFbBk%3D%0A)](https://downloads.intercomcdn.com/i/o/awor49vy/1232572164/6f5ec943ed10fe5a5b372a073033/Frame+59.png?expires=1746030600&signature=d16f4f58e2b2504eb1f12a8fbd54aa121409daa5cea0d56cfd018cd0c41e1b38&req=dSIkFMx5n4BZXfMW1HO4zcIWt2vNyz2M08%2FmJRNbEm6E3nSO53cFVzOeAy%2BA%0A08ySfL3YbaZy4WWFbBk%3D%0A) This action will prevent the user from accessing the department's resources, but their account remains active in the system for potential reassignment or other usage. #### Managing User Status: Each user assigned to the department will have a status indicating their availability and role in the department. Keep an eye on the **Status** column to track whether a user is actively assigned or inactive. Adjustments can be made if needed to reflect changes in the workforce or department requirements.